How To Reprint Checks In Zoho Books
There are several reasons why a check may need to be reprinted. One of the most common reasons is that the original check was lost, either by the issuer or the recipient. Sometimes, checks are damaged during printing or handling, making them unreadable or unfit for deposit. Printer errors, such as misalignment, toner smudges, or paper jams, can also result in the need to reprint. In other cases, the check may contain incorrect information, such as the wrong payee name, amount, date, or memo, requiring correction and reissuance. A check might also need to be reprinted if it was voided due to an error or if the recipient never received it due to mailing issues. Changes in bank account information or concerns about check fraud or theft may also prompt a reprint for security reasons. Additionally, if a check is not cashed within the valid time frame—typically 90 to 180 days—it may expire and need to be reissued. Lastly, technical issues with payroll or accounting systems can occasionally cause errors that make reprinting necessary.
Reprinting checks in Zoho Books involves voiding and deleting the existing check, then re-recording and printing it.
- Void the Existing Check:
- Navigate to the Purchases module and select Payments Made.
- Locate the payment associated with the check you wish to reprint.
- Click on the payment to open its details.
- Click the Void button to void the check. This action will change the payment status to “Void.”
- Delete the Voided Check:
- In the Payments Made section, apply the filter to display Void Checks.
- Find the voided check you just created.
- Click on the check to open its details.
- Click the Delete button to remove the check from the system.
- Re-record and Print the Check:
- Navigate to the Purchases module and select Bills.
- Open the bill for which you want to make a payment via check.
- Click the dropdown next to Record Payment and select Pay via Check
- In the payment window, ensure all details are correct.
- Before printing, modify the Check Number if necessary. Zoho Books auto-generates check numbers sequentially, but you can adjust them as needed.
- Click Save and Print Now to print the check immediately, or Save and Print Later if you prefer to print it at a later time.
Important Notes:
- You can only add up to 10 bills at a time onto a single check according to Zoho.
- Checks can only be printed when they’re associated with a bill or expense; you cannot print checks for unassociated payments.
- Once a check number is used, it cannot be reused, even if the check is voided as per Zoho.
By following these steps, you can successfully reprint checks in Zoho Books.